Estimated Mailing Costs – HOA Election Services
Estimated Mailing Costs are based on three required mailings: (1) Mailing Nomination Applications with Instructions, (2) Mailing General Notices, and (3) Mailing Ballots with Instructions and Nomination Applications.
Mailing Nomination Applications with Instructions
• Requires return envelopes with no return postage.
• Requires Nomination Applications and cover letter.
Mailing General Notices
• Simple one-page notice.
Mailing Ballots with Instructions and completed Nomination Applications
• Requires that Instructions be sent with Ballot Applications.
• Requires that every completed Nomination Application be mailed. This number is based on the number of nominees.
1. Mailing Nomination Forms with Instructions
______________ Units - Postage x $.55 = $_____________________
______________ Envelopes 2 x $.20 = $_____________________
______________ Copies 2 x $.25 = $_____________________
Total
$_____________________
2. Mailing General Notices
______________ Units - Postage x $.55 = $_____________________
______________ Envelopes x $.20 = $_____________________
______________ Copies x $.25 = $_____________________
Total
$_____________________
3. Mailing Ballots with Instructions and Nomination Applications*
______________ Units - Postage x $.75 = $_____________________
______________ Units – Return Postage x $.55 = $_____________________
______________ Envelopes 3 x $.20 = $_____________________
______________
Copies 7 x $.25 = $_____________________
Total $_____________________
Total of All Services
$ ________________
This is an estimate. It does not include mailing replacement nomination forms, general notices, ballots, or special requested mailings.
An example follows for a 20 unit common interest development:
1. Mailing Nomination Forms with Instructions
20 Units - Postage x $.55 = $11.00
20 Envelopes 2 x $.20 = $8.00
20 Copies 2 x $.25 = $10.00
Total
$29.00
2. Mailing General Notices
20 Units - Postage x $.55 = $11.00
20 Envelopes x $.20 = $4.00
20 Copies x $.25 = $5.00
Total
$20.00
3. Mailing Ballots with Instructions and Nomination Applications *
20 Units - Postage x $.75 = $15.00
20 Units – Return Postage x $.55 = $11.00
20 Envelopes 3 x $.20 = $12.00
20
Copies 7 x $.25 = $35.00
Total $73.00
Total of All Services
$122.00
* Assumes 5 Nominee Applications Sent
$122 ÷ 20 Units = $6.10 per unit estimate. We do not charge for making copies of your bylaws and election rules when sent to us electronically. Cost of postage may increase.
GoverningDocs.org
626-260-3553